Privacy Policy for Boston Mobile Notary & Apostille Service

Effective Date: January 1, 2025

Boston Mobile Notary & Apostille Service (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal, financial, and confidential information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you visit our website, engage our services, or communicate with us.

1. Information We Collect
We may collect the following types of information:

• Personal Information: Name, email address, phone number, mailing address, and other contact details required to complete your service requests.
• Service Information: Documents, identification details, and other records you provide for notarial or apostille services.
• Financial Information: Payment details processed securely through trusted third-party payment processors.
• Technical Information: IP address, browser type, operating system, and device information collected via cookies and analytics tools such as Google Analytics. This data is used to improve our website experience and does not personally identify individual users.

You may visit our website anonymously; however, certain services require personal information to be completed.

2. How We Use Your Information
We use your information for the following purposes:

• To Provide Services: To process, verify, and complete notary, apostille, or related requests.
• To Communicate: To respond to inquiries, send updates about your order, or share service-related information.
• To Improve Services: To enhance our website, customer experience, and operational efficiency.
• To Send Marketing Updates: To provide relevant information, reminders, or promotions. You can opt out anytime by following the unsubscribe instructions or texting “STOP.”

3. Confidentiality and Professional Ethics
We understand that the documents and information shared with us are often sensitive and private. Protecting your confidentiality is a cornerstone of our professional ethics.

• All documents, identification materials, and personal data are treated as strictly confidential.
• We do not disclose, reproduce, or discuss client documents or details with anyone outside of the service process.
• Our team and affiliates are bound by confidentiality agreements and adhere to applicable notarial confidentiality and privacy laws.
• We comply fully with Massachusetts and federal confidentiality standards governing document handling and client privacy.

4. How We Protect Your Information
We employ robust administrative, technical, and physical safeguards to protect your information, including:

• Encrypted communications and secure servers;
• Restricted access to sensitive data;
• Secure digital and physical storage;
• Regular audits and updates to our data protection protocols.

While no online system can guarantee absolute security, we continuously maintain and improve our practices to uphold the highest standards.

5. Disclosure to Third Parties
We do not sell, rent, or trade your personal information. We may share information only in the following limited cases:

• With Trusted Partners: For payment processing, courier delivery, or technology support—each bound by confidentiality agreements.
• Legal Requirements: When disclosure is necessary to comply with law or protect rights, property, or safety.

All third parties with whom we share information are required to maintain strict confidentiality and comply with privacy regulations.

6. Third-Party Links and Tools
Our website may contain links to third-party websites (e.g., Google, Facebook, or payment gateways). These external sites maintain their own privacy policies. We are not responsible for their content or practices and recommend reviewing their policies before providing personal information.

7. Remarketing and Analytics
We may use remarketing tools, including Google Ads and Meta (Facebook/Instagram) Ads, to deliver targeted advertisements based on your previous website interactions. These tools may use cookies to personalize your experience. You can manage or opt out of targeted advertising directly with these providers.

8. Compliance with Privacy Laws
We comply with all applicable data protection regulations, including:

• California Online Privacy Protection Act (CalOPPA)
• Children’s Online Privacy Protection Act (COPPA)
• Massachusetts and Federal Data Privacy and Notary Confidentiality Laws

9. Retention and Deletion of Information
We retain personal data only as long as necessary to fulfill our contractual and legal obligations. When records are no longer needed, they are securely deleted or anonymized.
You may request deletion of your personal data at any time by contacting us, subject to legal requirements.

10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. All updates will be posted on our website with a revised effective date.

11. Contact Us
​If you have questions or concerns about this Privacy Policy or our data handling practices, please contact us:

Boston Mobile Notary & Apostille Service
Boston, MA, USA
📧 [email protected]