APOSTILLES FOR PHARMA & BIOTECH
Apostille and Document Services for Life Sciences Companies
Apostilles and embassy legalization for the documents behind product registrations, international partnerships and global hiring, plus certified translation and I-9 verification, from one team that comes to you across Greater Boston.
Trusted by global pharmaceutical companies · Over 20 years in business · 600+ five-star Google reviews
CORPORATE & FDA APOSTILLES
Apostilles in 1–2 business days
For Massachusetts documents · a personalized quote for every request
- Massachusetts and Delaware corporate apostilles
- FDA certificates apostilled by the U.S. Department of State
- Embassy legalization for non-Hague countries
- One point of contact for your team
Apostilles for pharma and biotech documents
Massachusetts corporate apostilles
Certificates of Good Standing, Articles of Organization, board resolutions and corporate powers of attorney, filed in person in Boston in 1–2 business days.
Delaware apostilles
For Delaware-incorporated companies based in Massachusetts, typically within 1 week (expedited).
FDA and federal apostilles
Certificates to Foreign Government and Certificates of Pharmaceutical Product, apostilled by the U.S. Department of State in about 10 business days. Our DC Satellite Office hand-carries them.
Embassy legalization
For countries outside the Hague Convention, the full chain through the destination country's embassy, with timing confirmed up front.
What we handle
| Need | Documents |
|---|---|
| Product registration abroad | FDA Certificates to Foreign Government, Certificates of Pharmaceutical Product, free sale certificates |
| Corporate filings abroad | Certificates of Good Standing (Massachusetts and Delaware), board resolutions, corporate powers of attorney |
| Partnerships and licensing | Agreements, powers of attorney and officer certifications for foreign counterparties |
| Clinical and regulatory | Notarized declarations and authorizations for foreign regulators and sites |
| Global hiring | I-9 verification for employees physically in Massachusetts, and apostilles for diplomas and FBI background checks for staff relocating abroad |
Why regulatory and legal teams use us
Predictable timelines
Massachusetts apostilles in 1–2 business days and federal apostilles in about 10, with embassy timing confirmed up front.
Federal and embassy steps handled
Our DC Satellite Office allows us to hand-carry FDA certificates and other documents to the U.S. Department of State and foreign embassies.
Corporate signings on site
We come to your offices in Kendall Square, the Seaport or anywhere in Greater Boston.
One point of contact
One person who knows your documents, and an itemized invoice for each matter.
Set up a company account
How we work with regulatory and legal teams
Mistakes that delay registration files
- Treating every document the same. Federal, state and company documents each follow a different authentication route.
- A Delaware certificate at a Massachusetts office. Good standing certificates are apostilled by the state that issued them.
- Signatory mix-ups. Letters of authorization should be signed by the person named as signatory.
- Expiring documents. Regulators often want recently issued certificates.
- Missing the embassy step. Non-Hague countries need legalization after authentication.
Documents we handle for life sciences teams
Regulatory
FDA export certificates, Certificates of Pharmaceutical Product and free sale certificates. See Free Sale & CPP.
Corporate
Good standing, resolutions, incumbency and powers of attorney. See Good Standing.
Tax
IRS Form 6166 for treaty benefits. See Form 6166.
People
I-9 verification and relocation packets. See I-9 and Employee Relocation.
Documents we handle across the product lifecycle
Clinical trials abroad
Powers of attorney for local representatives, corporate documents and notarized declarations for sites and regulators.
Product registration
Certificates of Pharmaceutical Product, Certificates to Foreign Government and free sale certificates. See Free Sale & CPP.
Manufacturing and quality
GMP certificates, ISO certificates and manufacturer declarations.
Medical devices
Export certificates, declarations of conformity and authorized representative documents.
Distribution and licensing
Distributor agreements, letters of authorization and partner contracts.
Entity and tax
Good standing, resolutions and IRS Form 6166 for foreign subsidiaries. See Form 6166.
For medical device companies
Questions to ask your local agent or regulator
- Which documents need an apostille, and which need embassy legalization?
- How recently must each certificate be issued?
- Who must sign company declarations, and in what capacity?
- Do documents need to be translated, and by whom?
- Where should the originals be sent, and by when?
Getting these answers first prevents a second round.
Serving Kendall Square, the Seaport and Route 128
Running clinical programs abroad?
Official sources
Requirements change, and the receiving office always has the final word. We link to official sources so you can check the current rules yourself.
What clients say
Excellent service, consistently reliable and professional. I've used their mobile notary services on several occasions, and each experience has been seamless. Responsive, punctual, efficient, and highly accommodating, particularly when working around demanding schedules and time-sensitive documents. A pleasure to work with and a service I would confidently recommend.
Boston Mobile Notary … provided excellent services that met our scheduling needs on short notice, all for a good price. The agent was very knowledgeable and provided great guidance in meeting our particular needs
We needed notary and apostille services urgently, and Boston Mobile Notary & Apostille was fantastic. She were responsive, communicative, and came right to us, handling everything quickly and professionally. Super nice as well — highly recommend!
From our 600+ Google reviews. Shared with first name and last initial.
Frequently asked questions
Who apostilles an FDA export certificate?
FDA certificates are federal documents, so they're apostilled or authenticated by the U.S. Department of State, not Massachusetts.
Our company is incorporated in Delaware but based in Boston. Who apostilles our Good Standing?
Delaware. We handle Delaware corporate documents too, with a personalized quote for each request.
Can you handle documents for a non-Hague country?
Yes. We manage the full legalization chain through the destination country's embassy. See Embassy Legalization.
Can you invoice per matter?
Yes. Each matter gets an itemized invoice, so your team can track costs by project.
Do you work with our outside counsel?
Yes. We coordinate directly with in-house teams, outside counsel and regulatory consultants.
Can you handle recurring renewals?
Yes. Many companies send us renewal documents on a regular schedule.
Do you handle documents for clinical trials abroad?
Yes, including powers of attorney and corporate documents for local representatives and regulators.
Can you work with our regulatory affairs team on recurring filings?
Yes. Many teams send us documents on a regular schedule.
Registering a product or entity abroad?
Send us the document list and destination countries, and we'll map out the route and timeline.