MAINE DOCUMENTS

Maine Apostille Service, Handled from Boston

Have a Maine birth certificate, a diploma from a Maine school or a document notarized in Maine? Maine documents are apostilled by the Secretary of State in Augusta. We handle the process for you from Boston, by mail.

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MAINE APOSTILLE

Handled start to finish

By mail, from anywhere.

Issued by the Maine Secretary of State
Records retrieved when needed
Embassy legalization for non-Hague countries
Certified translation available

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How Maine apostilles work

The Maine Secretary of State issues apostilles for documents signed by Maine officials and Maine notaries. Maine requires the original certified or notarized document, not a copy. Like every state, Maine only authenticates Maine documents, so records from other states go to their own state offices.

Documents we apostille from Maine

Maine birth, marriage and death certificates
Diplomas and transcripts from Maine schools
Maine court records
Documents notarized by Maine notaries
Maine corporate documents and good standing certificates

Not sure if your document qualifies? Send us a photo and we'll tell you.

How it works

1
Send us a photo
We confirm the document qualifies.
2
Get the right version
We help you order a certified copy if needed.
3
Maine apostille
Filed with the Secretary of State in Augusta.
4
Translate and ship
Certified translation if needed, then tracked delivery.

Already in Massachusetts? Read this first

Live in Massachusetts but have a document from another state? Documents issued in another state are apostilled by that state. Documents you sign now can usually be notarized here in Massachusetts and get a Massachusetts apostille instead, which is often faster. We'll tell you which route fits your document.

Mistakes that get Maine apostilles rejected

A copy instead of the original certified document. Maine requires the original.
A document from another state. It must go to the issuing state.
An incomplete notarization. The notarial certificate must be complete.
Non-Hague countries. These need legalization instead.
Federal documents. These go to the U.S. Department of State.

Common Maine documents

School records

Diplomas and transcripts from Maine colleges and universities.

Vital records

Certified copies from the municipal clerk or state office.

Corporate documents

Good standing and certified filings.

Court records

Certified copies from Maine courts.

Who we help

People moving abroad

Birth, marriage and divorce records from Maine for visas and residency.

Graduates

Maine diplomas and transcripts for jobs and study abroad. See Universities.

Families claiming citizenship

Records across generations. See Citizenship by Descent.

Companies

Maine good standing certificates and corporate documents. See Corporate Documents.

What to send us

A clear photo of the document, front and back
The destination country and who will receive it
Your deadline, meaning the date it must arrive
Any instructions or checklist from the recipient
Where the finished documents should be shipped

If you don't have the document yet, tell us what you need and we'll help you order the right version from Maine.

How long it takes

Timing depends on whether your document is ready to file, how quickly the Maine Secretary of State is processing requests, and whether you also need a record ordered, a translation or embassy legalization. We give you a realistic estimate up front, keep you updated as each step finishes, and never promise government processing times we don't control. If your deadline is tight, tell us right away so we can look at rush options. See Rush Apostille.

Official sources

Requirements change, and the receiving office always has the final word.

Maine documents and Boston clients

Many of our clients grew up in Portland, Bangor or Lewiston, or studied at Bowdoin, Bates, Colby or the University of Maine before moving to Massachusetts. We handle the Maine apostille by mail, together with any Massachusetts or federal documents in your order.

Common reasons people need a Maine apostille

Residency and visas abroad

Birth and marriage certificates from Maine.

Jobs and study abroad

Degrees and transcripts from Maine schools.

Dual citizenship

Family records for citizenship by descent, often for Canada-adjacent families with European roots.

Business abroad

Maine company documents for foreign partners.

Frequently asked questions

Can Massachusetts apostille a Maine document?

No. Maine documents are apostilled by Maine. We handle it for you.

Do you help with Bowdoin, Bates, Colby and UMaine documents?

Yes. We coordinate with the registrar's process.

Can you handle it entirely by mail?

Yes.

Can you translate my Maine document?

Yes. We arrange certified translation after the apostille, so the translation covers both.

Do you work with clients outside Massachusetts?

Yes. Clients mail us documents from all over the U.S. and abroad.

Do you also handle Massachusetts and federal documents in the same order?

Yes. We route each document to the right office and return everything together.

What if my country doesn't accept apostilles?

We handle the full embassy legalization chain instead. See Embassy Legalization.

Can I sign a new document in Massachusetts instead?

Often, yes. A document you sign now can usually be notarized here and get a Massachusetts apostille.

Have a Maine document going abroad?

Send us a photo and tell us the country.