CONDOMINIUM ASSOCIATIONS

Notary for Massachusetts 6D Condominium Certificates

When a condo unit is sold or refinanced, the association issues a 6D certificate confirming the unit's common charges are paid. The certificate must be signed by a trustee or authorized manager and notarized so it can be recorded. We come to trustees and property managers wherever they are, so certificates don't hold anything up.

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6D CERTIFICATES

Signed and notarized fast

For trustees, managers and associations.

Mobile service across Greater Boston
Multiple trustees, multiple locations
Evening and weekend appointments
Recurring support for management companies

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About 6D certificates

A 6D certificate, named for Section 6(d) of Massachusetts General Laws Chapter 183A, states whether a unit owner owes common expenses or other charges to the condominium association. Buyers' and lenders' attorneys need it, and it's recorded at the Registry of Deeds, so the signature must be notarized. Trustees are often volunteers with busy schedules, which is where a mobile notary helps.

Who we work with

Condominium trustees and board members
Property management companies
Self-managed associations
Attorneys requesting certificates from associations
Associations with trustees in different locations

The association prepares the certificate. We notarize the authorized signer's signature.

How it works

1
Send us the details
Tell us who's signing, where, and your deadline.
2
We come to the signer
At home, the office or the management company.
3
Signed and notarized
We verify ID and notarize the signature.
4
Ready to deliver
The certificate goes back to the requesting attorney or your team, or we can scan it.

For management companies

Recurring certificates

Set up a standing arrangement so certificates are notarized as requests come in.

Board documents too

Trustee certificates, amendments and other association documents. See Corporate Documents.

Scans returned

We can send scans of executed documents for your records.

Attorney coordination

We work directly with the requesting attorney's office when you prefer.

What happens at your appointment

The trustee or authorized signer shows valid photo ID and signs the certificate in front of us, and we complete the acknowledgment so the certificate can be recorded at the Registry of Deeds. We check that the signer's name and title on the certificate match the ID and the signature block. If several trustees need to sign, we can meet them together or one at a time at their homes or offices.

Mistakes we help you avoid

The wrong signer. Associations should confirm who is authorized to sign. When a manager signs, attorneys often look for a recorded delegation of authority.
Missing recording details. For trust-based associations, the statute asks the certificate to reference where the signers' authority is recorded. Have that information ready.
Signing before the notary arrives. An acknowledgment requires the signer to acknowledge the signature in front of us.
Last-minute scrambles. Under Massachusetts law, the association generally has ten business days to provide the certificate after a written request. A mobile notary helps you meet that window.

Why recording matters

Once a 6D certificate is recorded at the Registry of Deeds, it discharges the unit from the association's lien for sums unpaid at that time, beyond what the certificate lists. That's why buyers' and lenders' attorneys insist on a properly notarized certificate, and why the signature block needs to be right the first time.

Official sources

Massachusetts General Laws Chapter 183A, Section 6

We link to official sources so you can check the current rules yourself. Requirements change, and the receiving office always has the final word.

Where we meet you

We come to homes, offices, hospitals, hotels, senior living communities and coffee shops across Greater Boston, including Back Bay, Brookline, Dorchester, Jamaica Plain, Newton, Roxbury, Milton, Canton, Hyde Park, Roslindale and West Roxbury, plus Cambridge, Somerville, Quincy, the Seaport and the Longwood Medical Area. Not in Massachusetts? Many of our document services work by mail from anywhere.

Frequently asked questions

Do you prepare the 6D certificate?

No. The association or its manager prepares it. We notarize the authorized signer's signature. We're notaries and document specialists, not attorneys, so we can't give legal advice, draft documents or explain their legal effect.

Can you notarize for more than one trustee?

Yes, in one visit or at separate locations.

How fast can you come?

Often the same or next day in Greater Boston.

Do you work with management companies regularly?

Yes. Ask about recurring support.

Can a property manager sign the 6D?

Sometimes, if the board has delegated that authority. Many attorneys look for that delegation to be recorded. Ask your association's attorney.

Do you notarize other condo documents?

Yes, including trustee certificates, amendments and board resolutions.

Can you meet trustees at the property?

Yes, at the building, a trustee's home or the management office.

Need a 6D certificate notarized?

Tell us who's signing and when you need it.