FOR BUSINESSES
Notary, Apostille and Translation Services for Businesses
From board resolutions signed at your office to document packets for a new subsidiary abroad, we give companies one experienced team for notarization, apostilles, embassy legalization, certified translation and I-9 verification. We work around your schedule, keep your matters confidential and send a clear, itemized invoice for every matter.
Over 20 years in business · Thousands of documents processed · 600+ five-star Google reviews
BUSINESS ACCOUNTS
One partner for every document
For in-house teams, HR and legal.
- On-site notary at your office
- Apostille and embassy legalization
- Certified translation, 65+ languages
- Itemized invoices, one point of contact
Why companies work with us
What we handle for businesses
- Board resolutions, secretary's and incumbency certificates
- Corporate powers of attorney for foreign representatives
- Certificates of Good Standing, ordered and authenticated
- Contracts and agreements for international partners
- Export, regulatory and registration documents
- I-9 verification for remote and new hires
Need it signed by several executives in different places? We coordinate every signer.
How it works
- 1
Tell us about the matter
The documents, signers, destination countries and deadline.
- 2
We map every step
Notarization, apostille or legalization, translation and delivery, with a clear timeline.
- 3
We come to you
At your office, or we coordinate signers wherever they are.
- 4
Delivered and invoiced
Documents delivered where they need to go, with an itemized invoice for your records.
Built for corporate teams
Law and legal departments
Notarizations, apostilles and translations for transactions and litigation. See Attorneys.
Life sciences
Registrations, export certificates and global partnerships. See Life Sciences.
HR and global mobility
I-9 verification and relocation packets. See I-9 Verification and Employee Relocation.
Finance and tax
Form 6166 and corporate packets for foreign banks. See Form 6166 Apostille.
What working with us looks like
One point of contact
You deal with one team from the first call to delivery.
Clear timelines
We tell you what's realistic up front and keep you updated, without promising what government offices control.
Itemized invoices
Each matter is invoiced line by line, so your finance team can see exactly what was done.
Confidential handling
Your documents and matters stay confidential.
Mistakes we help companies avoid
- Signers in the wrong capacity. We check titles and signature blocks against the resolution.
- Certificates that expire in transit. We time good standing certificates around your filing date.
- The wrong authentication route. State, federal and company documents each follow a different path. We map them all.
- Too many vendors. One team for notarization, apostille, legalization and translation means fewer handoffs.
Industries we support
Life sciences and biotech
Product registrations, distributor agreements and clinical partnerships abroad.
Technology and startups
Foreign subsidiaries, international hires and investor documents.
Higher education
Diplomas, transcripts and institutional documents for students and partners.
Professional services
Law, accounting and consulting firms coordinating documents for clients.
Manufacturing and export
Certificates of origin, commercial invoices and export registrations.
Real estate and property management
Condo 6D certificates, trustee documents and powers of attorney.
Going international? Documents companies usually need
- Proof the company exists: a recent Certificate of Good Standing and formation documents
- Proof of who can sign: board resolutions, incumbency or secretary's certificates
- Authority for a local representative: a corporate power of attorney
- Tax residency: IRS Form 6166 for treaty benefits
- Translations into the local language, certified for official use
- Authentication: an apostille for Hague countries, or embassy legalization for the rest
Your attorney or local advisor confirms exactly which documents the foreign office needs. We make sure each one arrives in the right form.
On-site service across Greater Boston
How we fit into your procurement process
- Vendor onboarding. We provide a W-9 and certificate of insurance for your vendor setup.
- Purchase orders and matter numbers. We reference your PO, matter or cost center on every invoice.
- Itemized invoices. Notarizations, apostilles, government fees, translation and shipping are listed separately, so finance can see exactly what was done.
- Confidentiality. Tell us your requirements and we'll work within them.
- One point of contact. Your team always knows who's handling the matter.
What companies call us for most
On-site notary days
We come to your office for a block of time so employees and executives can get documents notarized without leaving work.
Executive and board signings
Resolutions, officer certificates and powers of attorney signed by executives, at your office or theirs.
International entity work
Good standing, articles, resolutions and powers of attorney for foreign subsidiaries and bank accounts. See Corporate Documents.
I-9 verification
In-person Section 2 reviews for new and remote hires. See I-9 Verification.
Certified translation
Contracts, regulatory files and HR documents in 65+ languages. See Certified Translation.
Employee relocation
Visa-ready packets for employees moving abroad. See Employee Relocation.
Cross-border work, handled end to end
Where we work
Downtown and the Financial District
Law firms, financial companies and corporate headquarters.
The Seaport and Innovation District
Life sciences, tech and professional services. See Seaport.
Cambridge and Kendall Square
Biotech, pharma and startups. See Cambridge.
Route 128 and beyond
Waltham, Burlington, Lexington, Woburn and the suburbs.
Why companies stay with us
What to send us to get started
- The documents, or a list of what your counsel or the foreign office needs
- Who will sign, their titles and where they are
- The destination countries
- Your deadline and any internal approval steps
- Your PO, matter number or billing contact
We'll reply with a clear plan and timeline for every document.
Common corporate scenarios
A new subsidiary in Europe
Good standing, articles, resolutions and powers of attorney, apostilled and translated.
A bank account in the Gulf
Corporate documents with full embassy legalization.
A distributor in Latin America
Letters of authorization and corporate certificates, apostilled with Spanish or Portuguese translation.
Treaty benefits in Asia
IRS Form 6166 and corporate documents for foreign tax authorities.
Industry pages
Clinical research and CROs
Country submissions, FDA certificates and local representative appointments. See Clinical Research.
Technology companies
Foreign entities, banking and relocating employees. See Technology Companies.
HR teams
In-person I-9 verification across Massachusetts. See I-9 for Employers.
Law firms
Notary, apostille and translation support. See Attorneys.
What clients say
Excellent service, consistently reliable and professional. I've used their mobile notary services on several occasions, and each experience has been seamless. Responsive, punctual, efficient, and highly accommodating, particularly when working around demanding schedules and time-sensitive documents. A pleasure to work with and a service I would confidently recommend.
Boston Mobile Notary … provided excellent services that met our scheduling needs on short notice, all for a good price. The agent was very knowledgeable and provided great guidance in meeting our particular needs
We needed notary and apostille services urgently, and Boston Mobile Notary & Apostille was fantastic. She were responsive, communicative, and came right to us, handling everything quickly and professionally. Super nice as well — highly recommend!
From our 600+ Google reviews. Shared with first name and last initial.
Frequently asked questions
Do you offer business accounts?
Yes. Recurring clients get one point of contact and itemized invoicing for each matter.
Can you come to our office for several signers?
Yes. We can notarize for several executives or employees in one visit.
How do you handle confidential documents?
Every matter is handled confidentially. Tell us about your company's confidentiality requirements and we'll work within them.
Can you handle documents for several countries at once?
Yes. We map the route for each country and keep the whole packet on one timeline.
Do you work with companies outside Massachusetts?
Yes. Documents can be mailed to us from anywhere, and we coordinate signers elsewhere.
Can you hold a notary day at our office?
Yes. We can schedule a block of time at your office for employees who need documents notarized.
Do you handle I-9 verification for remote hires?
Yes, as an authorized agent across Greater Boston. See I-9 Verification.
Can you invoice our legal or finance department directly?
Yes, with your PO or matter number on every invoice.
Do you provide a certificate of insurance?
Yes, for your vendor onboarding.
Can you notarize documents for executives traveling or in other offices?
We notarize signers in Massachusetts and coordinate with trusted notaries elsewhere, then handle the apostilles together.
How quickly can you come to our office?
Often the same or next day in Greater Boston. Call 617-203-8755 for urgent needs.
Do you offer recurring service?
Yes. Many companies schedule regular visits or call us as needs come up.
Can you handle documents in several languages for one deal?
Yes. We coordinate certified translations alongside the apostilles.
Do you work with in-house legal and outside counsel together?
Yes. We keep both updated and follow whoever is directing the matter.
What if a foreign office rejects a document?
We review the reason with you and fix the issue quickly. Getting it right the first time is our goal, but we stay with the matter until it's accepted.
Do you sign up as a vendor with large companies?
Yes. We regularly complete vendor onboarding for corporate clients.
Looking for a dependable document partner?
Tell us about your company and what you need.