Boston Mobile Notary& Apostille Service

NEW YORK DOCUMENTS

New York Apostille Service, Handled from Boston

Born in New York, studied there or signed something before a New York notary? New York documents are apostilled by the New York Department of State, and many need an extra county clerk step first. We know the route for New York State and New York City records, and we handle it for you from Boston.

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NEW YORK APOSTILLE

Handled start to finish

By mail, from anywhere.

  • Issued by the New York Department of State
  • Records retrieved when needed
  • Embassy legalization for non-Hague countries
  • Certified translation available
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Why New York is different

New York adds a step most states don't have. A document notarized in New York usually needs the county clerk where the notary is qualified to certify the notary's signature before the Department of State will issue the apostille. Birth, death and marriage records issued by a local registrar or county also need county clerk certification, while records issued by the New York State Department of Health do not. New York City birth and death certificates follow their own path: you need the long-form certificate with a Letter of Exemplification from the NYC Health Department, then certification by the New York County Clerk, then the apostille.

Documents we apostille from New York

  • New York City birth and death certificates (with Letter of Exemplification)
  • New York State vital records
  • Marriage and divorce records
  • Diplomas and transcripts from New York schools
  • New York court records
  • Documents notarized by New York notaries
  • New York corporate documents and good standing certificates

Not sure if your document qualifies? Send us a photo and we'll tell you.

How it works

  1. 1

    Send us a photo

    We confirm whether your document needs a county clerk step or a Letter of Exemplification.

  2. 2

    Get the right version

    We help you order the correct record, or coordinate the county clerk certification.

  3. 3

    New York apostille

    Submitted to the New York Department of State.

  4. 4

    Translate and ship

    Certified translation if needed, then tracked delivery.

Already in Massachusetts? Read this first

Live in Massachusetts but have a document from another state? Documents issued in another state are apostilled by that state. Documents you sign now can usually be notarized here in Massachusetts and get a Massachusetts apostille instead, which is often faster. We'll tell you which route fits your document.

Mistakes that get New York apostilles rejected

  • A NYC birth certificate without the Letter of Exemplification. It can't be apostilled. Order the long form with the letter.
  • Skipping the county clerk. Most notarized documents and local vital records need county clerk certification first.
  • The wrong county clerk. It must be the clerk where the notary is qualified, or where the record was issued.
  • Short-form records. Many countries want the long form showing parents' names.
  • FBI checks sent to New York. Federal documents go to the U.S. Department of State. See FBI Apostille.

New York City records, step by step

1. Long-form certificate

Order the long-form birth or death certificate from the NYC Health Department.

2. Letter of Exemplification

Request it with the certificate. It's what makes the record eligible for an apostille.

3. County clerk

The New York County Clerk certifies the signature on the record.

4. Apostille

The New York Department of State issues the apostille.

Who we help

People moving abroad

Birth, marriage and divorce records from New York for visas and residency.

Graduates

New York diplomas and transcripts for jobs and study abroad. See Universities.

Families claiming citizenship

Records across generations. See Citizenship by Descent.

Companies

New York good standing certificates and corporate documents. See Corporate Documents.

What to send us

  • A clear photo of the document, front and back
  • The destination country and who will receive it
  • Your deadline, meaning the date it must arrive
  • Any instructions or checklist from the recipient
  • Where the finished documents should be shipped

If you don't have the document yet, tell us what you need and we'll help you order the right version from New York.

How long it takes

Timing depends on whether your document is ready to file, how quickly the New York Department of State is processing requests, and whether you also need a record ordered, a translation or embassy legalization. We give you a realistic estimate up front, keep you updated as each step finishes, and never promise government processing times we don't control. If your deadline is tight, tell us right away so we can look at rush options. See Rush Apostille.

Official sources

Requirements change, and the receiving office always has the final word.

Frequently asked questions

Can Massachusetts apostille my New York birth certificate?

No. New York documents are apostilled by New York. We handle that process for you.

Does every New York vital record need a county clerk step?

Not records issued by the New York State Department of Health. Local and county records usually do.

I live in Boston. Do I have to go to New York?

No. We handle it by mail.

Can you translate my New York document?

Yes. We arrange certified translation after the apostille, so the translation covers both.

Do you work with clients outside Massachusetts?

Yes. Clients mail us documents from all over the U.S. and abroad.

Do you also handle Massachusetts and federal documents in the same order?

Yes. We route each document to the right office and return everything together.

What if my country doesn't accept apostilles?

We handle the full embassy legalization chain instead. See Embassy Legalization.

Have a New York document going abroad?

Send us a photo and tell us the country.

Get Your QuoteCall 617-203-8755