As notaries public serving clients throughout the Boston area, maintaining thorough and organized journals is a critical part of our work. Here at Boston Mobile Notary Service, we follow best practices to ensure the utmost accuracy and security.
The first step is choosing a journal designed for mobile use - ours has a spiral binding for laying flat during signings. Each entry contains fields for recording details like date, time, document type, signature count and fees charged. Legible writing is a must, as is recording all information at the time of signing.
Order and consistency are important, so we log entries sequentially as signings occur. This allows easy retrieval down the line if questions arise about a transaction. Entries are never removed or altered once completed.
Our journals travel with us in secure bags during mobile appointments. Back at the office, logs are stored alphabetically in a fireproof safe bolted to the floor. This protects them in the event of an emergency.
As a Massachusetts notary, I will retain records for at least 10 years as required by state law. After the retention period ends, journals will be destroyed through shredding to fully protect clients' private information.
We encourage other traveling notaries in Boston to implement similar best practices. Proper journal procedures demonstrate professionalism and serve to defend the integrity and credibility of our important public service. Clients deserve nothing less than our diligent record-keeping.
Following industry standards ensures the validity and enforceability of all documents we notarize. It protects all parties involved from potential issues down the road. At Boston Mobile Notary Service, complete and accurate journaling is a top priority.
























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