FOR ACADEMIC APOSTILLES
Sample Letter of Authorization
Some registrars, including Harvard Law School, Tufts, Wentworth and Hult, require your signed authorization before we can request or collect your records. We prepare the letter for you. Fill in your details below and download your letter, ready to sign.
Why your school needs this letter
Under federal privacy law, your school cannot release or discuss your records with anyone other than you without your written consent. This letter gives your registrar that permission for your apostille request and remains valid for 30 days.
Some schools have their own notary, who notarizes your records before they come to us. Others don’t. For those, we work directly with the registrar: they prepare and sign a certified copy or verification letter, and our notary notarizes their signature so the document can be apostilled. If your school doesn’t have a notary, your letter includes that permission too. Not sure which applies to your school? Check your school’s page or ask us.
Fill in your letter
Type your details and your letter fills in as you go. When it is complete, download it as a PDF, print it, sign it and attach a copy of your photo ID. Your details stay on your device. Nothing is sent to us until you choose to send it.
Some registrars use their own form. We will tell you which one your school requires, and we can notarize this letter if your registrar requires it.
How academic records get notarized for an apostille
Massachusetts will apostille an academic record notarized with any of its four notarial acts: acknowledgment, jurat (affidavit), signature witnessing or copy certification. Which one you need is usually set by whoever receives your documents, so we confirm their requirements before we start.
School official acknowledgment
A school official signs your diploma, transcript or verification letter before the notary, and the notarial certificate names the official, their title and the school. Ministries of education and universities abroad often require this.
School official affidavit
The registrar signs a separate sworn statement confirming your graduation and that the attached records match the school's files, and the notary notarizes it. Spain's Ministry of Education, for example, accepts only this or an acknowledgment. See our Spain guide.
Certified copy, only if your recipient accepts it
As the owner of your diploma, you present the original in person, and we notarize a certified copy and obtain the apostille in 1–2 business days. Many recipients do not accept a copy certification, so please obtain written confirmation from yours first.
Prepared right the first time
We coordinate with the registrar, prepare the notarial certificate with the details your recipient requires, and file with the Massachusetts Secretary of the Commonwealth. For the school-certified routes, you don't need to come to Boston.
Ready to start?
Tell us your school, document and destination country, and we'll prepare your letter.