REMOTE WORK VISAS
Digital Nomad Visa Documents
Moving abroad to work remotely? We prepare and apostille the documents your visa requires, from the FBI background check with its federal apostille to employer letters and family records, timed so nothing expires before your appointment.
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REMOTE WORK VISAS
Timed to your appointment
FBI checks, employer letters and family records.
- Spain telework visa
- Portugal D8
- Italy and Croatia
- Costa Rica
What remote work visas usually require
Popular remote work visas
| Country | Documents that typically need an apostille | Timing and translation |
|---|---|---|
| Spain (telework visa) | FBI background check with the federal apostille; criminal records from other countries where you lived six months or more in the last five years; company certificate; family birth and marriage certificates | FBI check no older than six months; Spanish translation by a certified translator. The Consulate General of Spain in Boston covers Massachusetts, Maine, New Hampshire, Rhode Island and Vermont |
| Portugal (D8) | FBI background check with an apostille | Issued less than 90 days before you submit your application |
| Italy (digital nomad visa) | Supporting documents as requested by the consulate | Apostille and Italian translation are commonly required; confirm with the consulate |
| Croatia | Criminal record from your home country or country of residence | Must be legalized, which for the United States means an apostille, and in Croatian or English |
| Costa Rica | Income certification issued abroad | Apostilled, with Spanish translation for family documents |
Visa rules change frequently. Always confirm the current checklist with the consulate handling your application, and we will review it with you before we begin.
Ready to get started?
Tell us what you need, and we will take care of every step.
Documents we prepare for remote workers
- FBI background checks with the federal apostille, timed to your appointment
- Employment and remote work authorization letters, notarized and apostilled
- Company documents, such as certificates of good standing, for self-employed applicants
- Birth and marriage certificates for a spouse and children
- Diplomas and transcripts, where a degree is part of the criteria
- Bank and income letters, notarized for use abroad
How we handle it
- 1
Share your consulate's checklist
We review it and plan backward from your appointment date, so nothing expires before you apply.
- 2
We prepare each document
Notarization of employer and income letters anywhere in Greater Boston, new certified copies of vital records and company certificates.
- 3
Federal and state apostilles
FBI checks go to the U.S. Department of State, and Massachusetts records to the Secretary of the Commonwealth, coordinated in one order.
- 4
Translation and delivery
Certified translation through our ATA corporate membership where accepted, then tracked delivery to you, wherever you are.
A planning timeline
| When | What to do |
|---|---|
| Three to four months before your appointment | Confirm your consulate's checklist and book your appointment. Gather income, employment and company documents. |
| Inside the validity window | Request the FBI check so it is still current on your appointment date: within 90 days for Portugal's D8, within six months for Spain's telework visa. |
| As soon as the FBI result arrives | Send it for the federal apostille. Prepare notarized letters and order new certified birth and marriage certificates. |
| Two to three weeks before | Complete translations, which often must include the apostilles, and assemble originals and copies in the order the consulate expects. |
Consulates can change checklists without notice. Confirm the current list shortly before you begin.
Proving your income and remote work
Good to know
Start with the FBI check
It takes the longest and expires the fastest. See How to Apostille an FBI Background Check.
Spain
Our Spain page covers the telework, non-lucrative and student visas. See Apostille for Spain.
Portugal
D8 applicants often compare it with other residency routes. See Portugal Documents.
Moving with family
Spouses and children usually need apostilled birth and marriage certificates. See Vital Records Retrieval.
Common mistakes we help you avoid
- A state apostille on an FBI check. Spain's consulate, among others, rejects it. The federal apostille is required.
- An expired background check. Portugal wants it issued within 90 days of submission, Spain within six months.
- Missing records from other countries. If you lived elsewhere recently, you may need that country's check too.
- Unnotarized employer letters. Letters that must be apostilled first need a proper notarization.
- Forgetting family documents. Dependents need their own apostilled records.
Official sources
- Consulate General of Spain in Boston: telework visa
- VFS Global: Portugal remote work residency visa checklist (U.S.)
- Croatia Ministry of the Interior: temporary stay of digital nomads
- Consulate General of Italy in Boston
- U.S. Department of State: authenticating documents
Requirements change, and the receiving office always has the final word. We confirm current requirements with every quote.
Frequently asked questions
Does my FBI check need a state or federal apostille?
A federal apostille from the U.S. Department of State. Some consulates, including Spain's, state that a state apostille is not valid.
How recent must my FBI check be?
It depends on the country. Portugal's D8 requires it to be issued less than 90 days before you submit, and Spain's telework visa no more than six months.
Can you notarize my employer's letter?
We notarize the signature of the person signing the letter. If your employer is out of state, the letter can be notarized there and apostilled by that state, and we can coordinate it.
Do you translate documents into Spanish or Portuguese?
Yes, through our ATA corporate membership, where the consulate accepts a certified translation.
Do my spouse and children need their own documents?
Usually, yes. Family members typically need apostilled birth and marriage certificates, translated as the consulate requires.
Can you ship my documents to me abroad?
Yes, with tracking, anywhere in the world.
Applying for a remote work visa?
Send us your consulate's checklist and appointment date, and we will plan every document around it.