ACADEMIC RECORDS
Enrollment Letter Apostille
Applying for a student visa, a foreign scholarship or dependent benefits abroad? We coordinate with your registrar so your letter of enrollment is signed, notarized and apostilled correctly, and delivered wherever you need it.
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ENROLLMENT LETTERS
Registrar-signed letters
Notarized, apostilled and shipped worldwide.
- Student visas and permits
- Dependent benefits abroad
- Scholarships and exchanges
- K–12 and university letters
What an enrollment letter apostille involves
When students and families need one
- Student visas and residence permits for study abroad
- Dependent benefits, child allowances and family support programs abroad
- Foreign scholarships, fellowships and government sponsorships
- Military service deferrals and draft exemptions in some countries
- Proof of student status for tax, pension or insurance purposes abroad
- Exchange programs and transfers to foreign universities
Enrollment documents and how they are handled
| Document | Can it be apostilled? | What to do |
|---|---|---|
| Letter signed by the registrar on school letterhead | Yes, once notarized | The registrar signs before a notary, then the state apostille |
| Online enrollment verification or portal printout | Not as is | Ask the registrar for a signed letter instead |
| National Student Clearinghouse certificate | Not in Massachusetts | It carries no Massachusetts official's signature, so request a signed registrar letter |
| Letter from an out-of-state school | Not in Massachusetts | Apostilled by the state where the school is located |
Requirements vary by school and by the office receiving the letter. We confirm the format before the registrar prepares it.
Ready to get started?
Tell us what you need, and we will take care of every step.
How we handle it
- 1
Confirm what the recipient wants
Some offices ask for specific wording, such as enrollment dates, expected graduation or full-time status. We review the request first, so the letter is written correctly the first time.
- 2
Coordinate with the registrar
We work directly with registrars across Greater Boston. Some schools have a notary on staff, and for others we arrange the notarization with the registrar. Some schools require a signed letter of authorization from the student.
- 3
Notarization and state apostille
We file in person with the Massachusetts Secretary of the Commonwealth, typically within one to two business days.
- 4
Translation and delivery
We add certified translation when the destination requires it, email you scans upon completion and ship the originals with tracking, anywhere in the world.
Good to know
You do not need to be in Boston
Students and parents abroad can authorize us to request and collect the letter on their behalf. See Sample Letter of Authorization.
Pair it with other records
Visa and benefit applications often ask for a transcript or diploma at the same time. We handle them together. See Diplomas and Transcripts.
K–12 students
Families moving abroad often need enrollment letters from elementary, middle or high schools too. See School Records for Families Moving Abroad.
Non-Hague countries
For countries outside the Apostille Convention, the letter is certified by the state, authenticated by the U.S. Department of State and legalized by the embassy. See Embassy Legalization.
Common mistakes we help you avoid
- Submitting a portal printout. Without an original signature, it cannot be apostilled.
- Relying on a Clearinghouse certificate. Massachusetts cannot apostille it. A signed registrar letter is the reliable route.
- Missing details. If the recipient needs dates, program or full-time status, the letter must say so.
- A name that does not match your passport. Let us know about any name change at the start.
- Waiting until the visa appointment. Registrar timing varies, so start as early as possible.
Official sources
- Massachusetts Secretary of the Commonwealth: apostilles and certifications
- Massachusetts apostille and certification information sheet
- Hague Conference: Apostille Convention status table
Requirements change, and the receiving office always has the final word. We confirm current requirements with every quote.
Frequently asked questions
Can a letter of enrollment be apostilled?
Yes, when it is signed by the registrar in front of a notary. The Massachusetts Secretary of the Commonwealth then issues the apostille.
Can a National Student Clearinghouse enrollment certificate be apostilled in Massachusetts?
No. It carries no original signature of a Massachusetts official, so the state cannot authenticate it. Ask the registrar for a signed letter instead.
My school is in another state. Can you still help?
Yes. The letter is apostilled by the state where the school is located, and we coordinate that for you.
I am abroad. Can you collect the letter for me?
Yes. Many schools accept a signed letter of authorization allowing us to request and collect the letter on your behalf.
Do you work with Boston-area registrars?
Yes. We work directly with registrars across Greater Boston and know how each school handles these requests.
Need an enrollment letter apostilled?
Tell us your school, the destination country and your deadline, and we will coordinate every step.